Terms and Conditions
Deposits and Cancellations
A minimum nonrefundable deposit of $195 is required at the time of reservation of a wedding date. Depending on the venue and wedding package selected, however, a $300 to $600 deposit or more may be required. The remaining balance is due 60 days prior to the scheduled date. In the event of a cancellation, except if a third party is involved, all deposits and balances paid will be refunded (less a nonrefundable $195 administrative fee) if a written cancellation notice is received at least 60 days prior to the reserved date, at which time thereafter, any money paid to Lake Tahoe Weddings becomes nonrefundable.
Refunds Involving a Third Party
Irrespective of when notice of cancellation is given or if the requirements for a refund have been satisfied as outlined above, any deposits, or portions thereof, paid to Lake Tahoe Weddings that, on behalf of client, were disbursed to reserve or acquire a particular wedding venue or facility, such as a private beach, wedding chapel, or any other wedding venue or facility, or were disbursed to acquire a permit for the use of any of the aforementioned, the refund policy of the reserved or acquired venue or facility or grantor of the permit will supersede our refund policy, which may include, but not necessarily be limited to, forfeiture of all monies paid to them.
Limousine Reservation Cancellations
If limousine reservations are secured by Lake Tahoe Weddings on your behalf as part of your contracted wedding services and you subsequently request that all procured wedding services be cancelled, in addition to the nonrefundable $195 administrative fee in accordance to our refund policy as explained above (see “Deposits and Cancellations”), there will also be a $200 limo cancellation fee that will be withheld from deposits or balances paid, irrespective of when notice of cancellation is given (in effect, a total of $395 of any money paid to us will become nonrefundable). Conversely, if limousine reservations are secured by Lake Tahoe Weddings on your behalf as part of your contracted wedding services and you subsequently request that only the procured limousine services be cancelled, irrespective of when notice of cancellation is given, a refund or credit of any money paid for the service will not be granted, nor will any money paid for the service be applied to any outstanding balance.
Cancellation of Individual Services
If a request is made to cancel an individual service, such as photography, videography, or any other bought service, that was included with a particular wedding package selected at the time of the initial reservation date, or if a request is made to cancel an individual service that was supplementary to a particular wedding package, irrespective of whether the service was supplemented at the time of or after the initial reservation date, if the cancellation occurs within 60 days prior to the scheduled event date, a refund or credit of any money paid for the cancelled service will not be granted, nor will any money paid for the cancelled service be applied to any outstanding balance.
However, if the cancellation occurs at least 60 days prior to the scheduled event date, a refund or credit of any money paid for the cancelled service can be granted or applied to any outstanding balance (this does not apply to limousine services in which a $200 cancellation fee is withheld, irrespective of when notice of cancellation is given).
Fees Related to Changes to Event Arrangements Subsequent to Confirmation
Requests to change any of the specifics of the event arrangements or any of the elected services subsequent to the confirmation of the event arrangements or elected services are subject to an additional $75 fee. Changes that will incur an additional fee include, but are not limited to, date or time changes, venue changes, renegotiating, altering or amending any third party contracts that Lake Tahoe Weddings entered into on your behalf, or any other type of change that may involve rescheduling or modifying the specifics of the event arrangements or elected services relative to the event. (The aforementioned fee or terms described in this section may be subject to, subordinate to, or in conjunction with other fees or terms described elsewhere in other sections of this “Terms and Conditions” policy, if or wherever applicable.)
If the need arises to reschedule your wedding date or time for any reason, we must be notified in writing at least 60 days prior to the event in order for earlier paid amounts to be applicable to the postponed date or time. However, there may be an incurrence of additional fees for the rescheduling of services (see “Fees Related to Changes to Event Arrangements Subsequent to Confirmation”). Moreover, the new date must be established and the event must take place within 90 days of the date that was originally scheduled for previous payments to be applied. If the date is not reestablished and the wedding doesn’t occur within this time frame, the event will be deemed as a cancellation and our cancellation policy will take effect as outlined above.
Alternatively, if any deposit money received, or portion thereof, was disbursed to a third party on your behalf to reserve or acquire a wedding venue or facility or for permit acquisition as previously described above, in conjunction with our terms and conditions policy, the third party’s terms and conditions or refund policy, whichever applies, likely will become applicable, causing us to be subject to them. Furthermore, it is possible that the wedding venue and other services that were initially contracted for may not be available on the rescheduled date or time.
Inclement Weather Cancellations
Weather is unpredictable throughout the year in Lake Tahoe, but principally during the wintertime. Nevertheless, we cannot provide refunds for a cancellation due to inclement weather. However, as an available option to cancellation, you may postpone the event for up to 7 days, and all paid amounts received, if possible, will be applied to the rearranged date if we are notified of your intentions to postpone in a timely manner. Be advised, though, that the venue or particular services you originally contracted for may not be available. Moreover, additional rescheduling fees may also be incurred. As an option to postponement, we can move the wedding to an indoor location, but extra charges for the indoor location will apply.
Related Charges for Indoor Venue Change Due to Inclement Weather
If the event must be moved indoors due to adverse weather, an additional fee of approximately $150 above initial contract price will be necessary in order to acquire an indoor facility. The acquisition of an indoor facility is generally a local wedding chapel. Dependent upon the chapel acquired, the number of guests may be limited. Furthermore, there may be other unforeseen expenses involved, such as parking fees or miscellaneous facility charges.
Effects of a Delayed Ceremony and Associated Charges
If the ceremony is delayed for more than 30 minutes past the originally retained start time due to the bride, groom, wedding party, or guest’s late arrival to the wedding venue, or is delayed for more than 30 minutes for any other reason, foreseen or unforeseen, an added fee of $150 beyond contracted price will be charged. However, if the delay becomes excessive and it’s perceived that it could conceivably cause a schedule disruption to the wedding officiant or to his impending appointments, the officiant reserves the right to postpone the event to a later time or date, in which case, rescheduling charges may also be incurred.
Exceeding Venue Specific Guest Attendance Limitations
Certain managerial agencies provide guidelines that must be observed by those conducting weddings at specific ceremony sites that are within their jurisdiction. Such guidelines often include limitations on group size attendance. If the total number of your attending party, including the bride and groom, exceeds the maximum number prescribed by the particular land managing organization, advertently or inadvertently, the wedding officiant reserves the right to decline conducting the wedding at the specified venue. An alternate venue that’s able to validly accommodate your entire party would then have to be arranged, which possibly could result in event postponement and the incurring of additional fees for relocation.
Lake Tahoe Weddings shall not be responsible for its failure to perform its contracted duties due to adverse weather conditions, equipment failure, unforeseen events that inhibit or otherwise affect performance, or other circumstances beyond its control. Client agrees to hold Lake Tahoe Weddings, its employees, and subcontractors harmless from all liabilities, claims, damages and expenses relating to services arising out of this agreement.
If photography services are acquired, we reserve the right to use the original photographs or reproductions of such for display or promotional purposes.
Due to environmental laws protecting wildlife, rice, confetti, and releasing of helium balloons are prohibited.