Terms and Conditions
A minimum nonrefundable deposit of $295 is required at the time of reservation of a wedding date. Depending on the venue and wedding package selected, however, a nonrefundable deposit of 50% or more of the total package price may be required. The remaining balance is due 60 days prior to the scheduled date.
Cancellations and Refunds
In the event of a cancellation, a $295 nonrefundable administrative fee will be retained from paid deposit (additional nonrefundable cancellation fees will apply where a third party or limo reservation is involved). Any residual deposits that were paid will be refunded if a written notice of cancellation is received at least 90 days prior to the scheduled date, at which time thereafter, all deposits that were paid to Lake Tahoe Weddings become nonrefundable.
Cancellations and Refunds Involving a Third Party
Irrespective of the requirements for a refund having been satisfied as outlined above, any deposits, or portions thereof, paid to Lake Tahoe Weddings that, on your behalf, were disbursed to a third party or agent for the purpose of reserving or acquiring a particular wedding venue or facility, such as a private beach, wedding chapel, or any other wedding venue or facility, or were disbursed to a third party or agent for the purpose of acquiring a permit for the use of any of the aforementioned, will be nonrefundable if a cancellation occurs, regardless of when notice of cancellation is given, as the refund policy of the third party or agent will, at least in part, supersede our refund policy, which routinely stipulates forfeiture of all monies paid to them.
Limousine Reservation Cancellations
If a limousine reservation is secured by Lake Tahoe Weddings on your behalf as part of your contracted wedding services and you subsequently request that the procured limousine service be cancelled, if the cancellation occurs at least 90 days prior to the scheduled event date, a $200 limo cancellation fee will be assessed and debited from previously paid deposits. Any residual money paid for the cancelled service may be refunded or credited to any outstanding balance.
Conversely, if the cancellation for the procured service occurs within 90 days of the scheduled event date, the assessed cancellation fee will equal the entire cost of the service and will be debited from previously paid deposits. Accordingly, any money paid for the cancelled service will not be refunded, nor will any money paid for the cancelled service be credited to any outstanding balance.
Cancellation of Individual Services
If a request is made to cancel an individual service, such as photography, videography, or any other bought service, that was included with or supplementary to a particular wedding package, if the cancellation occurs at least 90 days prior to the scheduled event date, any money paid for the cancelled service may be refunded or credited to any outstanding balance (this does not apply to cancelled limousine services in which a cancellation fee is assessed).
Conversely, if the cancellation occurs within 90 days of the scheduled event date, any money paid for the cancelled service will not be refunded, nor will any money paid for the cancelled service be credited to any outstanding balance.
Fees Related to Changes to Event Arrangements Subsequent to Confirmation
Requests to change any of the specifics of the event arrangements or any of the elected services subsequent to the confirmation of the event arrangements or elected services are subject to an additional $175 fee. Changes that will incur an additional fee include, but are not limited to, date or time changes, venue changes, renegotiating, altering or amending any third party contracts that Lake Tahoe Weddings entered into on your behalf, or any other type of change that may involve rescheduling or modifying the specifics of the event arrangements or elected services relative to the event. (The aforementioned fee or terms described in this section may be subject to, subordinate to, or in conjunction with other fees or terms described elsewhere in other sections of this “Terms and Conditions” policy, if or wherever applicable.)
If the need arises to reschedule your wedding date or time for any reason, we must be notified in writing at least 90 days prior to the event in order for earlier paid amounts to be applicable to the postponed date or time. However, there may be an incurrence of additional fees for the rescheduling of services (see “Fees Related to Changes to Event Arrangements Subsequent to Confirmation”). Moreover, the new date must be established and the event must take place within the same year of the date that was originally scheduled for previous payments to be applied. If the date is not reestablished and the wedding doesn’t occur within this time frame, the event will be deemed as a cancellation and our cancellation policy will take effect as outlined above.
Alternatively, if any deposit money received, or portion thereof, was disbursed to a third party on your behalf to reserve or acquire a wedding venue or facility or for permit acquisition as previously described above (see “Cancellations and Refunds Involving a Third Party”), in conjunction with our terms and conditions policy, the third party’s terms and conditions or refund policy, whichever applies, likely will become applicable, causing us to be subject to them. Furthermore, it is possible that the wedding venue and other services that were initially contracted for may not be available on the rescheduled date or time.
Inclement Weather Cancellations
Weather is unpredictable throughout the year in Lake Tahoe, but principally during the wintertime. Nevertheless, we cannot provide refunds for a cancellation due to inclement weather. However, as an available option to cancellation, you may postpone the event for up to 7 days, and all paid amounts received, if possible, will be applied to the rearranged date if we are notified of your intentions to postpone in a timely manner. Be advised, though, that the venue or particular services you originally contracted for may not be available. Moreover, additional rescheduling fees may also be incurred. As an option to postponement, the wedding can be moved to an indoor location, but you would be responsible to secure a facility and pay the applicable charges. The secured facility must be in close proximity to the formerly prearranged outdoor venue.
Related Charges for Indoor Venue Change Due to Inclement Weather
If the event must be moved indoors due to adverse weather, though we will not be responsible for or guarantee the acquirement of an indoor facility, we can assist you in the process. An additional fee of approximately $175 above initial contract price will be necessary if we are successful in acquiring an indoor facility. The acquisition of an indoor facility is generally a local wedding chapel. Dependent upon the chapel acquired, the number of guests may be limited. Furthermore, there may be other unforeseen expenses involved, such as parking fees or miscellaneous facility charges.
Effects of a Delayed Ceremony and Associated Charges
If the ceremony is delayed for more than 30 minutes past the originally retained start time due to the bride, groom, wedding party, or guest’s late arrival to the wedding venue, or is delayed for more than 30 minutes for any other reason, foreseen or unforeseen, an added fee of $150 beyond contracted price will be charged. However, if the delay becomes excessive and it’s perceived that it could conceivably cause a schedule disruption to the wedding officiant or to his impending appointments, the officiant reserves the right to postpone the event to a later time or date, in which case rescheduling charges may also be incurred.
Exceeding Venue Specific Guest Attendance Limitations
Certain managerial agencies provide guidelines that must be observed by those conducting weddings at specific ceremony sites that are within their jurisdiction. Such guidelines often include limitations on group size attendance. If the total number of your attending party, including the bride and groom, exceeds the maximum number prescribed by the particular land managing organization, advertently or inadvertently, the wedding officiant reserves the right to decline conducting the wedding at the specified venue. An alternate venue that’s able to validly accommodate your entire party would then have to be arranged, which possibly could result in event postponement and the incurring of additional fees for relocation.
Lake Tahoe Weddings shall not be responsible for its failure to perform its contracted duties due to adverse weather conditions, equipment failure, unforeseen events that inhibit or otherwise affect performance, or other circumstances beyond its control. Client agrees to hold Lake Tahoe Weddings, its employees, and subcontractors harmless from all liabilities, claims, damages and expenses relating to services arising out of this agreement.
If photography or videography services are acquired, we reserve the right to use the original photos or videos or reproductions of such for display or promotional purposes.
Due to environmental laws protecting wildlife, rice, confetti, and releasing of helium balloons are prohibited.